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The program assistant will play a contributing role in facilitating UNFPA’s country programme and project implementation, supporting design, planning and management, in the areas of population and development, reproductive health and gender.

The program assistant will apply established systems and procedures and assist in the creation of knowledge by compiling, synthesizing and analyzing relevant information, developing appropriate mechanisms and systems and ensuring compliance with procedures

  1. Programme Oversight
  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Provide technical guidance to the UNFPA Spotlight staff on routine delivery and reporting of programme supported activities and finances;
  • Prepare information for the audit of the joint programmes and support implementation of audit recommendations

B. Financial Management

  • Provide support in creating projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of joint programme;
  • Provide administrative support in monitoring budget preparation and the finances of joint programmes; including the finalization of FACE forms;
  • Review financial reports;  process payment  for development projects;
  • process payment for consultants;
  • Maintain internal expenditures control system;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas;
  • assist in the preparation and follow up of cost-recovery bills in Atlas.

C. General Administrative Management

  • Undertake all logistical, administrative and financial arrangements for organisation for meetings, workshops, events, and missions;
  • Make travel arrangements for the programme team, including travel requisitions and claims;
  • Maintain control of travel claims ensuring accuracy and compliance in a timely manner;
  • Obtain quotations for all the processes of acquisition of goods and services (micro purchasing);
  • Prepare public information materials and briefing packets;
  • Assemble briefing materials and prepare power-point and other presentations;
  • Maintain a proper filling system of finance records, project documents – hard and soft copies.
  • Carry out any other duties as may be required by UNFPA leadership.
Job Requirements:

Education: 

  • Completion of secondary level or an equivalent high school education is required;
  • First level university degree in Business Administration or a related field is preferable.
  • Recognized training and/or certification in basic financial principles is an asset.

Knowledge and Experience:

  • Minimum of four (4) years of relevant experience in the data support management systems and financial management in the private, public sector and/or in an international organization.
  • Prior work experience in providing similar support to programmes and projects within the United Nations and/or an International Organization is desired;
  • Computer Skills: Proficient in MS Office Packages, databases and the Internet

Languages:

Fluency in spoken and written English, Dari, and Pashto is required.

Required Competencies:

Values:

  • Exemplifying integrity,
  • Demonstrating commitment to UNFPA and the UN system,
  • Embracing cultural diversity,
  • Embracing change

Functional Competencies:

  • Managing the organization’s financial resources
  • Manage documents, correspondence and reports
  • Manage information and workflows
  • Planning, organizing and multitasking
  • Support financial data analysis

Core Competencies:

  • Achieving results,
  • Being accountable,
  • Developing and applying professional expertise/business acumen,
  • Thinking analytically and strategically,
  • Working in teams/managing ourselves and our relationships,
  • Communicating for impact
How to Apply:

Interested Afghan Nationals may send the completed United Nations Personal History form (P-11) by email along with a cover letter to recruitment.afg@unfpa.org  indicating position number VA-CO-2022-04-01.

UNFPA reserves the right to appoint at the indicated or lower level and prior to the closing date. We will only be able to respond to those applicants in whom UNFPA has a further interest.

Qualified Female Candidates Are Highly Encouraged To Apply!

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