Finance, Admin & Logistics Officer (National Staff)

KEY RESPONSIBILITIES
MAIN TASKS
Finance & Accounting

• Record day to day financial transactions in DRC financial system
• Check invoice and prepare payment vouchers
• Support delegates on financial related issues in coordination with the Finance Manager
• Provide advances to delegates and National staff and ensure timely settlement of advances. Check if the advance settlements are backed up by sufficient and relevant support documents
• Check if applicable taxes has been deducted and deposited in timely manner
• Do a monthly online filling of the taxes with the tax authority in Afghanistan
• Prepare monthly bank and petty cash reconciliations

  Logistics (including procurement)

Ensure productive and efficient office operation.

• Procurement of required goods and consultancy services for Country Office and programmes as required following ARCS/DRC guidelines/policies and practices
• Stay informed on local markets and establish and maintain professional relationships with suppliers.
• Keep updated list of suppliers/service providers and keep track of all services
• Maintain accurate and updated inventory of the office equipment/assets
• Organise IT/communication services for country office (including phone, internet, trouble shooting)
• Manage vehicle/driver plans including assigning of workload, mission orders, check vehicle logbooks and ensure safety and regular maintenance of vehicles as per ARCS/IFRC fleet management regulations
• Provide required admin logistics support to delegates and DRC visitors including visas, residence permits, accommodation, travel arrangements and purchasing of items as required
• Keep updated list of all contracts and procurement documentation to full audit trail standards
  Administration
• Ensure effective admin and logistics support to day to day activities of DRC CO/ DRC funded projects including meetings and field visits.
• Serve as the primary point of administrative contact and liaison with other offices, individuals, and institutions on administrative and operational matters concerning the country office
• Manage the filing, storage and security of documents
• Ensure safety and regular maintenance and insurance of all office equipment/assets
• Provide briefing to delegates and other staff on administrative and logistics issues
• Updating leaves of national staff.
  Coordination
• Coordinate and liaise with the field office, ARCS district offices, relevant government agencies and partners in the district and DRC Country Office.
• Support ARCS staff to develop their capacity in finance, procurement, assets management along with Finance Manager.
• Participate in staff coordination & other meetings as required
  Other
• Any other tasks assigned by Finance Manager
  Duties applicable to all staffs

1.Work towards the achievement of the Federation/PNS goals through effective managerial and lateral relationship and teamwork

2.Produce timely reports based on defined templates and indicators

3.Abide by and work in accordance with the Red Cross/Red Crescent principles

4.Perform other work related duties and responsibilities as may be assigned by the line manager.

NON- GENERIC RESPONSIBILITIES

Tasks specific to this position to be identified and agreed upon by the job holder and line-manager