Finance Manager (National Staff)

KEY RESPONSIBILITIES

MAIN TASKS

Human Resource Management

• Direct line-manager for DRC CO/ARCS Admin and Logistics Officer and overall manager for all support staff.
• Responsible for supervision of staff performance and ensuring delegation of tasks and secure priority of tasks and time for the individual staff.
• Responsible for elaboration of job descriptions, contracts, salaries, insurance, official registrations, tax payments, leaves etc. in collaboration with the DRC Country Manager.
• Employ local finance and admin/support staff as required.
• Perform annual staff appraisals with the finance and administrative/support staff and develop a HR development plan for the finance and admin/support staff to be presented to the Country Coordinator.

• Stay informed on and ensure DRC CO compliance with the government rules & regulations related to national and international staff (labour & tax laws, visa, stay permit etc.).

Financial Management

• Overall responsible for DRC CO/ DRC funded projects of ARCS- meeting all DRC, donor and partners guidelines and requirements to financial management of DRC CO and programmes including:
• Ensure DRC financial policies and rules/Standard Operational Procedures are followed and the financial management within the DRC is legal (in line with government laws and regulations). Stay abreast of new DRC/ partner guidelines.
• Oversee the fund flow of the DRC CO project at all cost centres (HQ, CO and NS) and programmes in accordance with budgets, maintaining accounts and programme contracts/agreements.
• Ensure review, quality assurance and timely submission of all consolidated budgets, cash requests and consolidated financial reports produced by DRC cost centres for Afghanistan projects.
• Develop and oversee implementation of DRC CO budget and revise it as necessary. Ensure cost efficiency and correct allocation of shared costs to relevant programmes/budget lines.
• Monitor DRC CO project and programme budgets and expenditure, ensure compliance and advise on budget performance and, if applicable, suggest budget revisions through the DRC CO.
• Prepare consolidated budgets for proposals / new programmes.
• Ensure timely monthly reporting of all transactions in the DRC CO accounting system and the reconciliations and monthly reports. Become the super user of DRC CO accounting system and support DRC CO Admin Officer in using of system.
• Develop and supervise implementation of DRC CO internal control mechanisms and report back to management if any irregularity identified. Ensure that the DRC anti-corruption policy is implemented and understood and followed by all DRC funded staff in Country Office and ARCS.
• Manage audit process for programme financial and performance audits covering expenses at all DRC cost centres, including tendering process for auditors, review of draft Audit statements and implementation of audit recommendations.
• Contribute to the annual and quarterly DRC CO programme progress reports.
• Manage bank accounts required for the DRC CO/programmes including creation of new accounts and timely closure of accounts no longer required in line with DRC processes.
• Review cash and bank payments and workflow invoices and ensure the accuracy of physical cash balances. Co-sign for DRC bank accounts.
• Prepare tax declarations and ensure timely submission of correct payments to the tax authority.
• Work closely with ARCS to ensure that DRC funds transferred to ARCS are used and accounted for in accordance with approved budgets and provisions outlined in the project documents.
• Support DRC Head Quarters in Anchor budget process and grant allocation.

• Proactively contribute to financial development in DRC e.g. by participating in DRC HQ finance meetings physical and online.

NON- GENERIC RESPONSIBILITIES

Tasks specific to this position to be identified and agreed upon by the job holder and line-manager