Project Officer

BACKGROUND:

Oxfam’s country strategy vision is a peaceful, prosperous Afghanistan where everyone knows and enjoys their rights. The overall objective of the Action is to enable Civil Society Organisations to engage as independent gender-responsive actors of governance and development in Afghanistan. The project builds on the foundation of a previous Oxfam-led project in which several layers of advocacy structures were established. These advocacy structures facilitate dialogue based on community priorities and provide a two-way feedback loop through which citizens’ priorities and needs can be communicated to the different governance levels.

PURPOSE OF THE JOB:

The Project Officer will support the Program Manager in overseeing the “Civic Space Project for enabling a gender-responsive, sustainable, and inclusive governance and development process in Afghanistan funded by the EU Delegation. She will report to her immediate supervisor.

KEY RESPONSIBILITIES:

Project Management

• Overall ssist the Program Manager in delivering projects within the stipulated time and thematic training to project partners and Gr-CSOs
• Support the Program Manager in grants management, including planning, reviewing, and monitoring
• Manage the filing system for the project and ensure documents are accurate and up to date
• Coordinate meetings with partners throughout the project lifetime including preparing the agenda, taking minutes, and follow up
• Facilitate capacity-building support for the project partners and Gr-CSOs based on the findings from Oxfam’s CB assessment and identified needs after the inception of the project
• Support the Program Manager in ensuring report writing, procurement, and branding compliance as per the stipulations of the cooperative agreement with the donor
• Assist the Program Manager to coordinate with the Finance Manager to track the underspending/overspending in the budget
• Identify grant compliance issues and report to the Program Manager to resolve them
• Document learnings of the project to ensure adaptive programming
Reporting and External Relations
• Undertake grants contract management with Gr-CSOs
• Provide support for the timely and quality submission of donor reports, success stories, and other documents as per the contractual requirements and organizational procedures
• Produce components of project outputs based on needs and requests of the Program Manager
• Build/maintain strong relationships with the partners and ensure regular knowledge-sharing
• Represent Oxfam at external meetings with partners and local stakeholders when needed
• Coordinate the organization’s external communications efforts with relevant colleagues in line with the communications plan
• Liaise with relevant colleagues from other Oxfam affiliates when and if necessary
M&E
• Undertake MEAL activities to ensure that the project’s M&E data is accurate and relevant and monitoring/ evaluation reports are up-to-date.
• Provide support to the Program Manager to adjust or modify M&E components during the lifetime of the project
• Monitor projects those are implemented by partners and provide constructive feedback for improvements and support
Other
• Support the team in responsible and smooth Oxfam closure process by delivering results as per the closure plan
• Undertake tasks assigned by line manager and CLT members as required